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It's Not How You Drive, It's How You
Arrive
The title is an
old golf quip. Put another way, you can hit a 300-yard shot off the
tee straight as an arrow down the fairway, but if you can't chip and
putt the ball into the hole, the perfect drive is useless. This
statement can hold true for redesign projects, as well. Too often,
redesign projects begin with much fanfare and attention and produce
very good recommendations, but they fail when it comes to
implementation. The best recommendations are useless unless they are
implemented. The following factors are a must if implementation is
going to be successful.
Assign an
accountable project manager. Too often, the employee with the
most time on his or her hands is selected as the project manager.
The project manager should be a respected member of the organization
who can motivate employees to complete tasks and cut through red
tape. Depending on the nature of the project, this may be a
full-time job until implementation is complete. The project manager
should have some type of incentive to complete the project on time
and be held accountable if deadlines are missed.
Communicate
the expectations of the project. Senior management needs to
communicate the importance of the project and the idea that the
project is not complete until implementation is successful. Lack of
senior management involvement during implementation can send a
message that the project is not that important.
Establish
detailed project plans with completion dates. Many times,
employees involved in a redesign project breathe a sigh of relief
once the final report is submitted, happy that they can get back to
their regular jobs. But the redesign is the easy part of the
project—the implementation is what's hard (the devil is in the
details!). Once the final report is approved, the fanfare and
attention seem to ebb; when this happens, employees can fall into
the "we'll-get-to-it-tomorrow" mode. And as we know, tomorrow never
comes.
Most employees
need to have detailed implementation plans established, so they can
monitor and report the steps that are being taken and raise a flag
when they hit a snag. Lack of detailed implementation plans and
completion dates will more than likely cause this to happen.
Employees should also know that their success or failure will be
taken into account in performance reviews.
Establish a
system of frequent reporting. Frequent reporting of
implementation progress, because it ensures that employees are
meeting the implementation schedule, is a strong motivator. It also
gives employees a chance to report areas where they need help or to
ask for resources required to stay on schedule.
Celebrate
successes throughout the implementation phase. Celebration can
take many forms: peer recognition, incentives, parties, dinners, you
name it. The important thing is to recognize and honor success
throughout the course of the project.
Conduct a
postmortem once implementation is complete. Take a minute and
review the results of the project. What are the lessons learned? Did
we get what we planned for? What worked? What didn't work? If we had
to do it over again, what would we do differently?
A company that
adheres to the above guidelines will have a far better chance of
arriving as well as it drives. |